Staffing the EngineeringOrganizationChapter 5Objectives:Establish a basic ground of what staffing. Identify and appreciate the basic process of staffing and its benefits. Develop staffing techniques in order to be an efficient engineer manager. Address company issues with an effective staffing management application. Show
What is STAFFING?Staffing is the process of acquiring, deploying, and retaining a workforce of sufficient quantity and quality to create positive impacts on the organizations effectiveness. (Heneman and Judge, 2005) The Goal of Staffing Is to match people with jobs so that the realization of the organizations objectives will be facilitated. As an Engineer ManagerOne must be concerned with putting the right persons in various positions within his area of concern. As an Engineer ManagerThere is great responsibility in assuring that the right persons are assigned to positions that fit their qualifications. Staffing ProcedureThe 8 steps in staffing process Staffing Procedure: Human Resource PlanningHuman resource planning is first step in staffing and is defined as the on-going process of systematic planning to achieve optimum use of an organization's most valuable asset - its human resources.The objective of human resource planning is to ensure the best fit between employees and jobs, while avoiding manpower shortages or surpluses.The 3 Key Elements of Human Resource PlanningForecasting is an assessment of future human resource needs in relation to the current capabilities of the organization.Methods of Forecasting:Time series methodsExplanatory or casual methodMonitoring methodsThe 3 Key Elements of Human Resource Planning Programming - which means translating the forecasted human resource needs to personnel objectives and goals.Evaluation and control which refers to monitoring human resource action plans and evaluating their success. Staffing Procedure: RecruitmentRecruitment refers to attracting qualified persons to apply for vacant positions in the company so that those who are best suited to serve the company may be selected.Source of applicants:Organizations current employeesReferrals from employeesRecruitment firmsSource of applicants:Newspaper advertisementSchoolsCompetitorsInternet Staffing Procedure: SelectionSelection refers to the act of choosing from those that are available the individuals most likely to succeed on the job.The purpose of selection is to evaluate each candidate and to pick the most suited for the position available.Selection procedures may be simple or complex depending on the cost of a wrong decision.Staffing Procedure: SelectionIf the management picks the wrong person and the subsequent effect to the organization is negligible, then the selection process is made simple.Subsequently, when the position under consideration involves special skills, a more elaborate selection process is undertaken. Ways of Determining Qualifications of a Job CandidateApplication blanks. The application blanks provides information about the persons characteristics such as age, marital status, address, education, background, experience, and special interest. After reading the application blank, the evaluator will have some basis on whether or not to proceed further in evaluating the applicant.Example of a resume Ways of Determining Qualifications of a Job CandidateReferences. References are those written by previous employees, co-workers, teachers, club officers, etc. there statement may provide some vital information on the character of the applicant. Ways of Determining Qualifications of a Job CandidateInterviews. Information may be gathered in an interview by asking a series of relevant questions to the job candidate.Ways of Determining Qualifications of a Job CandidateTesting. This involves an evaluation of the future behaviour or performance of an individual.TYPES OF TEST Psychological test Is an objective, standard measure of a sample behaviour it is classified into: aptitude test, performance test, personality test, interest test.Physical examination - a type of test given to assess the physical healthy of an applicant. Staffing Procedure: Induction and OperationStaffing Procedure: Training and DevelopmentTraining refers to the learning that is provided in order to improve performance on the present job. 2 General types of trainingTraining Programs for non-managersTraining and educational programs for executive. Training Programs for:Benefit of Training Build up confidence Improves morale of employees Build trust of the employee Staffing Procedure: Performance AppraisalIs the act of evaluating the employee. 8 Ways of Appraising the Employee:Rating scale methodEssay methodManagement by objective methodAssessment center methodChecklist method 8 Ways of Appraising the Employee:Work standard methodRanking methodCritical-incident method Staffing Procedure: Employment DecisionMonetary Reward this are given to employees whose performance is at par or above standard requirements.Promotion this refers to a movement by a person into a position of higher pay and greater responsibilities and which is given to a reward for competence and ambition. Staffing Procedure: Employment DecisionTransfer this is the movement of the person to a different job at the same or similar level of responsibility in the organization.Demotion this is a movement from one position to another which has less pay or responsibility attached to it. This is also a form of punishment. Staffing Procedure: SeparationVoluntary - it is the will of the employee to resign and he must notify the company weeks before he resign.Involuntary or termination is the last option that the manager exercises when employees performance is poor or when an employee violates the rules and regulation of the company.END What is staffing?Staffing definition
Staffing refers to the continuous process of finding, selecting evaluating and developing a working relationship with current or future employees. The main goal of staffing is to fill the various roles within the company with suitable candidates.
Is a type of test used to measure a person's current knowledge of a subject?Achievement tests, also known as proficiency tests, are frequently used to measure an individual's current knowledge or skills that are important to a particular job.
What is the terminology for the management function that determines human resource needs recruits selects and trains to match people for job created by an organization?Staffing • Defined as the management function that determines human resources needs, recruits, selects, trains, and develops human resources for jobs created by the organization.
What is the most important aspect step in staffing human resource management?(i) Estimating the manpower requirements – The first and foremost step in the process of staffing is estimating the manpower requirements. Understanding manpower requirements is not merely a matter of knowing how many people we need but also of what type.
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